Cofnodion Cyfarfod 23.10.2023 Community Council

Cyngor  Cymuned Llanfair Mathafarn Eithaf

Presennol:
Cynghorwyr:
Rhian Mair Jones, (Cadeirydd)
Barbara Gall, Gwyneth Davies, John Humphreys, Peter Day, Rhodri Owen, Rhys Jones, Sioned Wyn, Wenda Owen.


Swyddogion:
Eira Fôn (cyfieithydd)


Ymddiheuriadau:
Barbara Price, Gareth Owen, Graham Harker – Roberts, Ieuan Williams. Sioned Wyn.

Datganiad o Ddiddordeb:

Eitem:

  1. Cyfranogiad y Cyhoedd.

Cyflwynodd Mr a Mrs Terry eu cais ar gyfer dymchwel Tyddyn Dylifws ac ail adeiladu tŷ  ar y safle (8.1.13 ar agenda 25.09.2023). Mae’r addasiad i’r cais, 8.1.1 ar yr agenda FPL/2023/184 / 12294107 Cais Cynllunio: FPL/2023/184 (force.com) wedi’i alw i sylw Pwyllgor Cynllunio CSYM.

Arweinwyd y perchnogion gysylltu efo’r Cynghorwyr Sir o’r ward i eiriol ar eu rhan yn y cyfarfod hwnnw.

  1. Cofnodion 25.09.2023

Derbyniwyd fel rhai cywir.

Cynnig: SW

Eilio: RhJ

Pasiwyd yn unfrydol.

  • Materion yn Codi:
  • Arwyddion y Mariannau – GHR a IW am eu gosod. Y Clerc /PS newydd i roi cyhoeddusrwydd am hyn ar Facebook a’r Arwydd.
  • Mynwnet Tabernacl –

Y Corff yn driprwyo’r penderfyniadau am broblem y dŵr i is banel o JH RhO a RhMJ.

Cynnig: RhJ

Eilio: PD

Pasiwyd yn unfrydol

*Gan i hwn fod yn fater brys, bydd y panel yn cysylltu efo arbenigwr yn y cyfnod rhwng cyfarfod Hydref a Thachwedd er mwyn gobeithio dechrau’r gwaith o agor traen cyn y gaeaf.

4.  Gohebiaeth:

4.1  Cau’r ffyrdd yn ystod Sul y Cofio.

Penderfynwyd cau’r ffyrdd yn ystod y ddau funud o dawelwch yn unig gan y byddai gwneud hynny am gyfnod y gwasanaeth eu hun yn peri gormod o anghyfleustra i draffig. (Gw. eitem 9 isod)

4.2  Gohebiaeth Sheree Ellingworth pa. Grantiau ar gyfer prosiectau cymunedol Cymraeg – PS newydd i gydnabod

4.3 Cysylltu efo cwmni Blachere – Illumination pa. Y goden Nadolig:

RhMJ/ Y PS i gysylltu efo’r cwmni er mwyn sefydlu cyswllt ar gyfer gosod y goeden.

4.4 Gohebiaeth Elizabeth Walker:

Gan i’r holl fater fod yn nwylo Lynn Bell CSYM bellach, nid oes gofyn i CCLlME gysylltu’n uniongyrchol bellach.

Fodd bynnag, wedi edrych i’r mater o dorri rheolau data, nodir, er gwybodaeth yn unig, na ddaeth y wybodaeth y cyfeiria Ms Walker amdano o gyfarfod o’r corff hwn na gan aelod o’r corff.

4.5 Cwmni Horizon:

Y gwaith i’w drosglwyddo i’r PS newydd pan fydd yr apwyntiad wedi digwydd.

RhMJ i adael i’r cwmni wybod y rheswm am yr oedi

4.6 Stympiau Coed Marian Wïon.

Penderfynwyd eu cadw.

Cynnig: JH.

Eilio: SW

Pasiwyd yn unfrydol

RhMJ i gysylltu efo’r cwmni

4.7 Llythyr Rhian Wyn Jones, CSYM at Glercod Cynghorau Tref a Chymuned Ynys Môn.

Pasio’r wybodaeth at y PS newydd yn dilyn y penodiad.

4.8 Gohebiaeth Pwyllgor Safonau CSYM.

i) yn dilyn penodiad PS newydd, bydd angen llunio Cynllun Hyfforddi newydd

ii) Protocol Datrysiad Lleol:

Penderfynwyd mabwysiadu dogfen Un Llais Cymru.

Cynnig: JH

Eilio: RhJ

Pasiwyd yn Unfrydol

4.9 Gohebiaeth Mike Jones pa CCTV a WiFi.

Gwybodaeth yn unig ar hyn o bryd.

4.10 Cais am arian gan bwyllgor Eisteddfod Cymru, CFfI (Môn)

Penderfynwyd rhoi £150 i’r gronfa gan i’r digwyddiad ar Ynys Môn fod yn fanteisiol i’r gymuned gyfan ac i ddiwylliant lleol.

Cynnig: GD

Eilio: SW

Pasiwyd yn Unfrydol.

RhMJ a SW i brosesu’r taliad.

4.11 Cais am arian gan drefnwyr Ffair Nadolig Brynteg.

Penderfynwyd rhoi rhodd o £50 yr un i Ffair Brynteg, Ffair Nadolig Benllech (ar ddiwrnod goleuo’r goeden) a Ffair Nadolig/ Canolfan Llanbedrgoch.

RhMJ a SW i brosesu’r taliad.

Gan nad oes PS ar hyn o bryd, rhoddir arian i’r gwahanol fudiadau wneud fel ag y mynnon nhw efo fo.

Cynnig: SW Eilio: JH

4.12. Gohebiath gyrhaeddodd yn dilyn y cyfarfod:

Llythyr gan CSYM – Adran Briffyrdd yn dilyn cais yn ystod cyfarfod Medi er mwyn gosod terfyn cyflymder o 20mya ar Lôn Bwlch/Lôn y Glyn o gyffordd y B5108 i gyffordd yr A5025, a Lôn Minffordd tuag at Farianglas o gyffordd y B5108/ Sgwâr Tynygongl at gyffordd B5110, Marianglas.

Dydy’r ffyrdd ddim yn bodlonni’r meini prawf ar gyfer cyfyngiad o 20mya. Fodd bynnag, mae diweddariad i’r ddogfen Gosod Terfynau Cyflymder Lleol yng Nghymru, ar ei ffordd yn 2024. Mae CSYM yn nodi ac yn ystyried y cais gan CCLlME yng nghyd destun y ddogfen ganllaw newydd.

5. Cyllid

Pasiwyd bod taenlen Hydref yn gywir.

Yn absenoldeb PS, SW a RhMJ i gyfarfod i drefnu’r daenlen ar gyfer Tachwedd ac i dalu ar ffurf siec ar gyfer yr eitemau lle nad oes SO.

6. Ceisiadau Cynllunio.

6.1 Gw. 1 uchod

6.2 Tyddyn Sergeant, Tyn y Gongl VAR/2023/44 / 12304659 Cais Cynllunio: VAR/2023/44 (force.com)

*Nodir i SW ddatgan diddordeb a gadael y cyfarfod yn ystod trafodaeth ar y cais hwn.

Mae CCLlME yn mynegi consyrn pa y datblygiad am resymau: Traffig a natur gul y ffordd heibio Capel Tabernacl i Dyddyn Sergeant – mwy o gerbydau yn

debygol o fynd ar gyfer y ffordd gul oherwydd bod mwy nag un annedd yma yn y datblygiad arfaethedig.

  1. Bod yr ardal wedi cyrraedd nenfwd o ran rhif tai gwyliau sy’n cael eu hadeiladu i’r pwrpas hwnnw’n benodol
  2. Y cais yn symud oddi wrth natur gwreiddiol y ganolfan. 
  3. Dydy isadeiledd Benllech/Tynygongl/Brynteg ddim yn gallu ymdopi.
  4. RhMJ i gysylltu efo’r Cyfarwyddwr Cynllunio er mwyn mynegi’r consyrn

7. Materion Brys:

7.1 Sul y Cofio 12.11.2023

RhMJ wedi trefnu’r rhaglen efo cymorth Mike Garnett, a’r rhaglen ddrafft wedi’i rhannu efo’r corff.

  • Dechreuwyd llunio asesiad risg ar gyfer y gwasanaeth, a RhO am anfon pro forma i JH a SW i lunio un i’r uchod
  • Y briffordd yn cau am ddau funud yn ystod y tawelwch.
  • RhJ i drefnu efo’r Gwasanaeth Tân er mwyn cau’r ffyrdd a chyflawni Cymorthyddion Cyntaf
  • RhMJ i gysylltu efo:
  • Tesco ar gyfer clirio’r safle a chau’r siop yn ystod y gwasanaeth
  • MAD er mwyn cadarnhau trefniadau’r sustem PA,
  • Nôl y blodau
  • Clirio’r gofeb ar y nos Sadwrn 11.11.2023
  • Gofyn i Barbara Price a Peter Day ddarllen ambell bwt o’r gwasanaeth yn Saesneg
  • IW ar gyfer darlleniad Saesneg
  • Cysylltu efo Dolen er mwyn argraffu taflenni trefn y gwasanaeth.
  • Dolen i osod amser newydd y gwasanaeth – 10.25am – ar Facebook a gwefan y Cyngor.
  • Gosod posteri mewn siopau.
  • JH a SW am lunio asesiad risg terfynol
  • Y diffibrileiddiwr agosaf wrth Syrjeri Gerafon
  • RhJ wedi cysylltu efo’r orsaf dân. Bydd yr injan dân a phedwar dyn tân, i gyd yn Gymorthyddion Cyntaf , yn bresennol yn y gwasanaeth

7.2 Goleuo’r Goeden:

  • Gan na fydd Band Biwmares yn gallu ymuno, bydd RhMJ yn cysylltu efo Meibion Goronwy a Chôronwy i ddod i helpu efo’r canu carolau  cymunedol ar y sgwâr ar noson goleuo’r goeden.
  • RhMJ i gysylltu efo’r Benllech Hotel ar gyfer defnyddio’r tu allan ar y noson a thynnu’r raffl yn dilyn y canu ag ati
  • IW i gysylltu efo cael disgybl o Ysgol Goronwy Owen i oleuo’r goeden.
  • Trafod y Raffl a materion eraill yng nghyfarfod Tachwedd.

7.3 Parcio peryglus ar y ffordd yn arwain i Craig y Don a Waun Dirion

Mynegodd GD bryder am y mater – ceir yn parcio ar y pafin, ar linellau melyn, ac yn creu sefyllfa lle na fyddai cerbydau brys yn gallu pasio pe codai’r angen.

RhMJ i gysylltu efo adran Briffyrdd CSYM gan bod cais wedi dod cyn hyn gan CCLlME i osod llinellau dwbwl melyn yr holl ffordd o ben y lon at fynedfa Waun Dirion.

Pasiwyd pob cynnig yn y cyfarfod yn unfrydol

Present:
Councillors:
Rhian Mair Jones (Chair)
Barbara Gall, Gwyneth Davies, John Humphreys, Peter Day, Rhodri Owen, Rhys Jones, Sioned Wyn, Wenda Owen.

Officers:
Eira Fôn (Translator)


Apologies:
Barbara Price, Gareth Owen, Graham Harker-Roberts. Ieuan Williams, Sioned Wyn.


Declaration of Interest:

Item:

  1. Public Participation.

Mr and Mrs Terry elaborated upon their planning application (8.1.13 on the agenda with the adaptation to the original application – 8.1.1). FPL/2023/184 / 12294107 Cais Cynllunio: FPL/2023/184 (force.com) The application has been called in to the CSYM Planning Committee.

The owners were advised to contact the CSYM councillors to speak on their behalf in thaf meeting.

  1.  Minutes – 25.09.2023

Approved as correct and a true record.

Proposed: SW

Seconded: RhJ

Passed Unanimously

  • Matters arising:
  • Mariannau sinage – GHR and IW to set them in situ. The new Principal Officer to arrange publicity on Social Media and Yr Arwydd.
  • LlME graveyard at Tabernacl – the body deputises the descissions re. the drainage problem to a sub panel of JH, RhO and RhMJ

Proposed: RhJ

Seconded: PD

Passed Unanimously

*Due to the above being am urgent matter, the sub panel will consult a drainage specialist between October and November in the hope that the opening of a drain can commence before winter sets in

  • Correspondence:
    • Road Closure during Remembrance Sunday:

It was decided to close the main roads leading to the square during the two mins. silence only. Closing the roads for the duration on the service would create an inconvenience to the traffic.(Item 9. below).

4.2 Sheree Ellingworth re. grants for Welsh Communal Projects New PO to respond to the message in due course.

4.3. Blachere Illumination re. the Christmas Tree in Benllech Square:

RhMJ/PO to contact the company to arrange.

4.4 Correspondence from Elizabeth Walker:

Because the matter in its entirety is now with Lyn Bell (CSYM), CCLlME are not int the position to respond directly.

However, after investigating the mater of data breach, it is noted, for information purposes only, that the information Ms Walker alludes to didn’t come from a meeting or individual from this body.

4.5 Horizon:

The work to be handed over tho the new PO.

RhMJ to contact th company to explain the situation.

4.6 Treestumps at Marian Wïon

It was decided to keep them.

Proposed: JH

Seconded: SW

Passed Unanimously

RhMJ to contact the company

4.7 Letter from Rhian Wyn Jones, CSYM to Ynys Môn Community And Town Councli Clerks

The information to be conveyed to the new PO following the appointment.

4.8 Correspondence from Sstandards Committee, CSYM.

i) Following the appointment fo a new PO, a Training Programme will need to be developed.

ii) Local Resolution Protocol:

It was decided to adopt the Un Llais Cymru document.

Proposed: JH

Seconded: RhJ

Passed Unanimously

4.9 Mike Jones re CCTV + WiFi

Information only

4.10 Application for financial support by Anglesey YFC, Wales Eisteddfod Committee:

It was decided to give £150 to the appeal because the event is held in Anglesey, an is of benefit to the whole community and supports local culture.Proposed: GD

Seconded: SW

Passed Unanimously

RhMJ + SW to process the payment

4.11 Appcication for financial support by Brynteg Fair.

It was decided to give a gift of £50 to the Christmas Fairs in Brynteg, Llanbedrgoch and the Chistmas Fair at the ex servicemen’s community hall in Benllech.

SW and RhMJ to process the money.

In the absence of a PO, money given to the different activities to be used in any way by them.

Proposed: SW

Seconded JH

4.12 Late Correspondence.

Letter from CSYM Highways Dept., following our September meeting asking for a 20mph limit on Lôn Bwlch/Lôn y Glyn form B5108 to junction A5025, and Lôn Minffordd to Marianglas from junction B5108 to junction B5110, Marianglas.

These two lanes/roads don’t satisfy the success criteria for a 20mph limit. But, an update on the document to decide upon local speed limits is expected in 2024. CSYM will consider our request in the context of the new guideline document in 2024. 

  1. Finance

October’s spreadsheet was passed as correct.In the absence of a PO,  SW and RhMJ to manage the November finance spreaadsheet. All payments without a SO will be paid by cheque.

6.Planning Applications

6.1 See. 1 above.

6.2. Tyddyn Sergeant, Tyn y Gongl VAR/2023/44 / 12304659 Cais Cynllunio: VAR/2023/44 (force.com)

*Declaration of Interest by SW. She vacated the room during the discussion.

CCLlME wish to express concern re. the development for the following reasons:i)Traffic and the narrow nature of the lane from Tabernacl to  Tyddyn Sargeant – more vehicles are likely to use the narrow lanes due to more individual houses being constructed in the proposed development.

ii)The area has reached its capacity as regards to purpose built holiday homes.

iii)The application differs from the original purpose of the centre.

iv)The infrastructure in Benllech/Brynteg and Tynygongl cannot cope with more  developments.RhMJ to contact CSYM Director of Planning to convey the concern

7. Emmergency Matters:

7.1. Remebrance Sunday, 12.11.2023

Programme and order of service created by RhMJ with the help of Mike Garnett, The drafft has been shared with the body.

  • Risk Assessment discussed for the event, and RhO to pass a pro forma to JH and SW to create the above
  • The Main Road to be closed during the 2 minutes silence
  • RhJ to contact the Fire Service to close the main road and to supply First Aiders
  • RhMJ to contact:
  • Tesco for clearing the shop’s forecourt during the service
  • MAD to finalise the role of the PA system,
  • Collect the wreaths,
  • Clear the cenotaph Saturday 11.11.2023
  • Ask Barbara Price and Peter Day to read parts of the service in English,
  • IW to read a poem in English
  • Contact Dolen to print the posters and Order of Service
  • Dolen to note the new time of the service (10.25am) on Facebook and the website
  • Share posters about the event in siops
  • JH and SW to create the final risk assessment
  • Note that the nearest Diffibrulator is by Gerafon Surgery
  • RhJ has received positive response from the Fire Service – the engine will close the main road, and 4 First Aiders from the service will be present.

7.2 Lighting of the Christmas Tree

  • Because Beaumaris Band cannot be present on the evening, RhMJ to contact Meibion Goronwy and Côronwy to help with the communal carol singing on the evening (2.12.2023)
  • RhMJ to contact The Benllech Hotel to enable us to make use of the outside to sing and to draw the raffle.
  • IW to contact Ysgol Goronwy Owen to have a pupil to light the tree
  • Raffle and other matters to be discussed in November.

7.3 Dangerous parking on the road leading to Craig y Don and Waun Dirion

GD expressed concern that cars park on the pavement, on yellow lines and are creating a situation whereby emergency service vehicles cannot pass if/when the need arises.

RhMJ to contact CSYM’s Highways Department to express the concern, and to notify them that CCLlME have previously asked for the road from the junction to Waun Dirion’s entrance to display double yellow lines

All proposals were passed unanimously in the meeting